Montgomery, AL: Electronic Records Project Archivist/Governor’s Office Liaison Archivist – Senior Level, Alabama Department of Archives and History

The Alabama Department of Archives and History (ADAH) seeks a highly motivated, innovative, and collaborative Electronic Records Project Archivist to work on the Alabama State Electronic Records Project (ASERP).

The National Historical Publications and Records Commission (NHPRC) funded the three-year project to collaborate with the Office of the Governor to develop and improve electronic records transfer protocols and workflows. ASERP will increase institutional capacity for managing, preserving, and providing access to permanent electronic records.

The Electronic Records Project Archivist will be responsible for the appraisal, acquisition, description, management, policy-formation, and preservation of born-digital and imaged records with legal, historical, evidential, research, or administrative value created and maintained by the Office of the Governor during the administration of Governor Robert Bentley, from January 2011 through January 2019. This work will be completed in cooperation with ADAH appraisal staff, IT staff, collections management staff, reference staff, and members of the Governor’s staff. The Electronic Records Project Archivist will also be responsible for ensuring that the developed electronic records policies, principles, standards, and best practices from the project are adaptable to other state agencies and can be incorporated in ongoing appraisal, preservation, and access functions at the ADAH.

Responsibilities:

• Evaluate current federal and state laws related to electronic records and recordkeeping.
• Work with Office of the Governor staff to develop and improve electronic records transfer protocols and workflows.
• Work with Office of the Governor staff to develop and/or revise policies and guidelines for electronic records management.
• Collaborate with Office of the Governor staff to improve the identification, file naming, file structures, and scheduling of the agency’s electronic records.
• Assist in the development of records retention and disposition schedules for electronic government records.
• Deliver training to partner agency staff on electronic records management best practices and standards.
• Provide consultative services and technical assistance concerning electronic records management.
• Work with ADAH staff to prepare, publish, and disseminate best practices documentation for electronic records.

Knowledge, Skills, and Abilities:

• Ability to work well with all stakeholders.
• Ability to communicate clearly and effectively, both in writing and verbally, with the public, supervisors, colleagues, and state agency records staff.
• Knowledge of archival and records management standards, methods, theory, and practice, particularly the appraisal, acquisition, and disposition of records.
• Knowledge of electronic records concepts and processes involving records retention, transfer, data migration, preservation, and access.
• Knowledge of Electronic Records/Content Management repository products such as Preservica.
• Knowledge of federal and state public records laws, confidentiality, privacy, and copyright laws and requirements.
• Knowledge of OAIS standards and best practices in assessment of needs and development of workflows in digital preservation strategies.
• Knowledge of principles of database management, enterprise architecture, and systems analysis and development.
• Knowledge of technical requirements for digital preservation, including hardware, software, metadata schema, and file formats.
• Knowledge/skills/ability with using metadata standards.
• Ability to read, analyze, and interpret industry periodicals, professional journals, technical procedures, and government regulations.
• Ability to lift and carry heavy boxes weighing on average 30-40 pounds.

Required Qualifications:

• Bachelor’s degree from a four-year college or university in archives/library/information science or a related field with completion of graduate level course work in archives or information management.
• Two years of professional experience in archival work and records/information management in an archival repository.
• A current driver’s license.

Preferred Qualifications:

• Master’s degree strongly preferred.
• Experience with the arrangement, description, management, and preservation of electronic records.
• Familiarity with metadata standards relevant to the archival control of digital collection materials such as EAD, Dublin Core, METS, MODS, and PREMIS.
• Experience with a wide range of computing operating systems, storage systems, and file formats.
• Experience planning and managing projects involving electronic records collections.
• Experience with digital forensic techniques, including imaging disks, verifying file authenticity, producing forensics metadata, and searching for personal identity information.

Application Procedure:

Submit the following documents via email to Becky.Hebert@archives.alabama.gov:
• Cover Letter
• Resume
• Transcripts (can be unofficial)
• State of Alabama Personnel Application https://personnel.alabama.gov/Downloads/StateApp.pdf
• Writing Sample (demonstrates skill in communicating work activities)
• Professional References

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About UWiSchool

Student & Alumni Services Coordinator for the School of Library & Information Studies at the University of Wisconsin-Madison
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