Lawrence, KS; Digital Asset Manager, University of Kansas

The Robert J. Dole Institute of Politics was established in 1997 as a result of Senator Dole’s gift of his papers to the University of Kansas. The Dole Institute makes the Senator’s official and personal papers and congressional materials available to scholars and the public alike, and hosts a continuing set of lively programs that connect politics, public policy, and history to faculty, students, and the general public.

The mission of the Dole Institute of Politics is to promote political and civic participation as well as civil discourse in a bi-partisan, philosophically balanced manner. By providing a forum for discussion of political and economic issues, fostering public service leadership and encouraging participation in the political process, we emphasize that politics is an honorable profession and provide opportunities for all to interact with political leaders, practitioners and authors. The Dole Institute also emphasizes that only through political and civic participation can citizens redirect the course of our nation.


The Robert J. Dole Archive and Special Collections department is responsible for collections-based functions at the Dole Institute of Politics. Our collections include one of the largest congressional manuscript collections in the country which attracts researchers from around the world. In addition the collections include over 25,000 photographs, hundreds of videos and several thousand objects accumulated by Senator Dole over the course of his 35 year political career. The main gallery of the Dole Institute tells the inspiring story of Senator Dole, beginning with his childhood in depression-era small town Kansas, his experiences in WWII and his remarkable political career marked by his trademark humor and bi-partisanship.

Job Description Under the supervision of the Assistant Director/Senior Archivist, the Digital Asset Manager will hold primary responsibility for preservation, digitization, management and access to digital assets and related systems. Duties include:
Collections (50%) – The Digital Asset Manager will utilize recognized standards and methodologies in managing digital collections and electronic media. Develop plans, specifications and processes for description, access, storage and preservation of both born-digital and digitized materials. Under direction of department staff, expand the availability of digital collections on the Dole Archive website. Complete regular reports and maintain accurate statistics. Respond to reference requests both on site and through phone and email. Assist with Reading Room responsibilities. Remain current with emerging standards and best practices.
Digitization and Website (15%) –Support digitization efforts for manuscript, photo and video collections. Manage relevant portion of the Dole Archive website. Collaborate with archive staff to use digital collections to support education and museum interpretation.
Supervision (15%) – Supervise and train students and volunteers as necessary. Delegate appropriate responsibilities and monitor work output.
Internal collaboration (20%) – Work closely with Dole Archives and Institute staff to support and enhance other organizational initiatives, such as archives, exhibits, marketing, and development.
Required Qualifications
Bachelor’s degree and three years of related experience in digital asset management.
A minimum of one year working with digital preservation management systems and digital asset management systems, such as Entermedia.
Experience and/or demonstrated knowledge of metadata standards including DACS, Dublin Core and other relevant standards such as EAD, MODS and METS.
Experience and/or demonstrated knowledge of digital preservation standards
Experience and/or demonstrated knowledge of digitization standards
Demonstrated excellence in workflow development and documentation.
Job experience working independently as demonstrated by experience or coursework.
*Position requirements: This position requires the ability to lift boxes weighing forty pounds either with or without accommodation.
Preferred Qualifications
MLS/MLIS from an ALA accredited program.
Archival coursework or certification through the Academy of Certified Archivists.
Experience managing large-scale digitization projects.
Experience with born-digital archival processing.
Experience with Omeka and/or other web-based exhibit applications.
Experience using programming languages such as HTML, CSS, and Javascript.
Experience working with political archives.
Experience using archival collections management software such as Archon, Archivesspace, and/or APIs.
Additional Candidate Instruction Application and all required documents must be submitted electronically through the KU Human Resources website at Search for position # 00065636.

Applications must include the following:
Complete contact information, including telephone and e-mail addresses, for 3 professional references
Cover letter containing a brief statement of interest and an assessment of skills related to the required and preferred qualifications.
Resume or curriculum vita
Writing sample documenting technical implementation and workflow for digitization or digital preservation.
Terms of Appointment: The Digital Asset Manager is a full-time, unclassified professional non-exempt staff position. Salary is dependent upon qualifications, hiring range is $37,000 to $41,000.

Only complete applications will be considered.

Advertised Salary Range $37,000 to $41,000 based on qualifications.
Application Review Begins 11-Jul-2017
Anticipated Start Date 14-Aug-2017
Disclaimer The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university’s programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Executive Director of the Office of Institutional Opportunity & Access,, 1246 West Campus Road, Room 153A, Lawrence, KS 66045, 785-864-6414, 711 TTY 9for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).