Lane County is hiring a Program Supervisor to work as the Lane County Law Librarian. The Law Library is a program of County Administration, and is supervised by the Intergovernmental Relations Manager. The Law Library provides services to litigants and to attorneys, and is open to the public between the hours of 8AM and 5PM Monday – Friday. It is located in the basement of the Public Service Building, 125 East 8th Avenue, in Eugene. The ideal candidate will be accustomed to working independently, have excellent customer service skills, and will have a command of the legal resources available in the law library facility and community at large. If you have exceptional communication skills and strong attention to detail, we encourage you to apply.
This is a fully performing professional level in the assigned field or discipline requiring specialized technical skills and a solid knowledge of principles and practices in the program area. Incumbents have professional responsibility for coordinating program activities; serving as a liaison and/or advocate to internal/external customers; and assisting in program policy and procedure development, ensuring compliance with regulatory guidelines, and/or contract management. Incumbents may have formal supervisory responsibilities over professional, technical and/or support staff.
Schedule: Monday – Friday; 8:00am – 5:00pm.
*This position is non-represented*
Examples of Duties – Duties may include, but are not limited to the following
(These duties are a representative sample; position assignments may vary.)
1.May supervise staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.
2.Coordinates, supervises, and evaluates day-to-day operations of an assigned program; ensures compliance with applicable internal and external requirements; manages applicable contracts associated with program operations.
3.Coordinates the development and administration of program goals, objectives, activities, and strategic initiatives; assesses consequences and outcomes of program initiatives.
4.Serves as a liaison with clients and external agencies; represents the County and program on a variety of committees, events, advocacy groups, and/or other related groups.
5.Participates in the preparation and administration of the program budget; prepares cost estimates and submits justifications for budget items; monitors and controls expenditures.
6.Researches grant opportunities; writes grants; monitors compliance of grant requirements.
7.Compiles and analyzes data; prepares and reviews related reports and correspondence.
8.Negotiates, coordinates, monitors, and adjusts a variety of contracts; develops, reviews, and implements RFPs for contractual services.
9.Conducts research to identify emerging needs, trends, and services related to assigned area of responsibility.
10.Designs and implements marketing and/outreach strategies to ensure public exposure to program offerings.
11.Performs other duties of a similar nature or level.
Knowledge of (position requirements at entry):
• Marketing principles;
• Research methods;
• Applicable Federal, State, and local laws, rules, ordinances, statutes, and regulations;
• Record keeping principles;
• Public relations principles;
• Culturally competent practices;
• The role that culture plays in work relationships, operations and dynamics;
• Basic budget administration principles;
• Program coordination principles and practices;
• Advanced principles of assigned area of responsibility;
• Analytical methods and techniques;
• Report preparation methods;
• Grant and/or contract administration practices;
• Area resources;
• Strategic planning principles;
• Program/project management principles and techniques.
Skills in (position requirements at entry):
• Monitoring and evaluating the work of subordinate staff;
• Prioritizing and assigning work;
• Preparing a variety of reports;
• Compiling and analyzing data;
• Monitoring a budget;
• Planning, coordinating, and managing program activities;
• Working effectively with clients, co-workers, employees and supervisors from diverse backgrounds;
• Gathering, interpreting and behaviorally adapting to cultural contexts;
• Conducting research and needs assessments;
• Managing and administering grants and/or contracts;
• Speaking in public;
• Conducting outreach activities;
• Preparing informational and marketing materials;
• Conducting negotiations;
• Interpreting complex documents;.
• Identifying emerging trends, needs, and services;
• Assessing the consequences and outcomes of program initiatives;
• Ensuring compliance with applicable internal and external program requirements;
• Using a computer and applicable computer applications;
• Communication, both verbal and written, sufficient to exchange or convey information and to receive work direction.
Experience and Training; Additional Information
Bachelor’s Degree in related field and three years of progressively responsible experience related to area assigned, including lead or supervisory experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Some positions may require a Master’s Degree specific to area assigned.