Chicago, IL; Registration Technician, Chicago History Museum

Registration Technician (F/T)

Great Opportunity in Lincoln Park

As Chicago’s oldest cultural institution, the Chicago History Museum is the proud custodian of over 23 million objects ranging from presidential artifacts to 60’s couture.  We use our collection to powerfully tell Chicago’s stories.  We invite qualified candidates to apply for the full-time position of Registration Technician.

The Registration Technician provides registration assistance during exhibition preparation, installation, de-installation, and dispersal, ensuring that all collection and loan objects are handled in a safe and prudent manner, documented and tracked according to museum best practices, and returned to their appropriate locations in a timely manner. The Registration Technician also assists with the preparation and maintenance of the Museum’s legal and administrative collection records, including acquisition and accessioning documentation, and provides additional registration support for media requests, outgoing loans, programs, and other collection-related activities.


  • Assist Registrar in preparing and maintaining accession documentation, including clerical assistance in issuing deeds of gift, maintaining digital copies of critical registration records, closing out temporary custody receipts, and maintaining complete and accurate paper and digital records
  • Assist Registrar in preparing and maintaining deaccession documentation, including reconciling inventories, annotating existing records with updated status information, and creating and linking electronic back-ups of registration records
  • Assist Registrar with all aspects of exhibition work, including coordinating with Curators and Exhibition staff to ensure that the object checklist is current and updating the exhibit database as necessary; picking-up and returning incoming loan materials from outside institutions/private lenders, including packing/unpacking materials and assisting with transportation; preparing loan agreements, condition reports and other documentation, and helping to maintain associated files to ensure all records are up-to-date; working with Collection Managers, Archivists, and Research Center staff to coordinate pulling/return of collection objects from/to permanent storage locations in support of exhibitions; tracking pulled objects; coordinating with Conservators and Photography staff to transfer objects to/from labs for assessment and treatment and appropriate documentation; coordinating with Exhibitions staff for access to collections, transfer of objects to/from mounting, and for the transfer of objects to/from gallery and staging areas during installation/deinstallation
  • Work with Collection Managers, Archivists, and Research Center staff to coordinate pulling/return of collection objects from/to permanent storage locations in support of outgoing loans, media requests, public programs, and/or other activities; also facilitate the movement and tracking of objects to/from storage areas, conservation labs, photo studio, workrooms, and galleries in support of these initiatives
  • Assist Registrar with the implementation of outgoing loans, including review of borrower’s documentation, preparing condition reports and other documentation, assisting with packing/unpacking of materials and/or supervision of crating/shipping agents, and helping to maintain associated files
  • Facilitate and supervise media access to collections and exhibition galleries
  • Provide research support to establish custodial history, administrative status, and intellectual property rights status for problem materials, including found-in-collection objects, unreturned loans, and backlog acquisitions
  • Maintain emergency supplies and inventory at each of CHM’s facilities
  • Lift, carry, and otherwise move and position objects weighing up to 40 lbs
  • Apply established object tracking methods to ensure object locations are known at all times
  • Create a team spirit and enhance communication within the Collections Department so that staff members work collaboratively and in a supportive manner across departmental and functional area boundaries

The Museum expects all employees to contribute to and promote a positive culture and collegial atmosphere at CHM in three main ways.


  • BA in history, art history, museum studies, or related field
  • Minimum six months of experience working with original collection materials in a museum, library, or archives environment; one year or more preferred
  • Experience handling artifacts in a museum or special collections setting, with some condition reporting and/or registration experience preferred
  • Some knowledge of standard museum registration practices
  • Experience with relevant technologies, including literacy in commonly used computer applications, database experience, and excellent keyboarding skills
  • Experience filing and maintaining electronic and physical records in an office environment
  • Strong organizational and interpersonal skills
  • Strong oral and written communication skills
  • Strong visual acuity
  • Excellent physical coordination including both fine and gross motor skills
  • Excellent memory and attention to detail
  • Valid driver’s license
  • Ability to follow verbal instructions and complex written procedures
  • Ability to lift, carry, or otherwise move and position objects weighing up to 40 pounds
  • Ability to ascend and descend ladders and lifts
  • Ability to balance multiple tasks, responsibilities, and demands for time
  • Ability to deal diplomatically and effectively with all constituencies
  • Willingness to work occasional evenings and/or weekends
  • Commitment to the mission, values, and programs of the Chicago History Museum

Please apply:


About UWiSchool

Student & Alumni Services Coordinator for the School of Library & Information Studies at the University of Wisconsin-Madison
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