New Haven, CT; Architecture Records Archivist, Yale University

Reporting to the Head of Arrangement and Description, the Architecture Records Archivist is primarily responsible for the selection, appraisal, arrangement, and description of manuscript and archival materials related to architecture, but may assist with the management of other, non-architecture-related collections on an as needed basis. The archivist participates in reference, instruction, and outreach activities.


1. Examines files relating to the provenance of collections, reviews pertinent historical literature, analyzes materials to determine content and the appropriate level and type of arrangement and description needed, and develops plans for accomplishing the work, including estimates of resources needed, for newly acquired collections related to architecture.
2. Arranges and describes archival material in all formats in accordance with approved plans; screens for potentially sensitive material; weeds extraneous material; recommends appropriate preservation and conservation procedures; and coordinates the copying or reformatting of materials for preservation and access.
3. Prepares finding aids and catalog records for all assigned collections according to national and departmental standards.
4. Trains and supervises staff and student assistants assigned to arrangement and description projects.
5. Provides reference services to patrons in person, by telephone and via email.
6. Participates in departmental and interdepartmental bibliographic instruction and outreach activities and works with faculty to plan and promote classroom and research use of holdings in Manuscripts and Archives related to architecture.
7. Coordinates the transfer of personal papers and records from architectural firms and individual donors.
8. Leads the effort to build department holdings that support teaching and research in architecture, including initiating and maintaining contacts, negotiating deeds of gift, and assisting in the surveying, packing, and transporting of materials.
9. Participates in the formulation and documentation of unit and departmental policy and procedures.
10. Makes recommendations on personnel selection, staffing requirements, and equipment and supply needs.
11. Participates in library-wide planning and committee work as appropriate.
12. Contributes to the advancement of the archival profession and/or professional or scholarly knowledge relevant to the job.
Essential Duties 1. Assume a variety of responsibilities related to manuscript and archival material in all formats, including selection, appraisal, arrangement and description, preservation, and access and outreach. 2. Work in libraries across university campuses to meet the needs of local, national, and international teaching and research communities. 3. Assist with management of printed collections, as assigned. 4. Assist, if necessary, with disaster recovery efforts. 5. May perform other duties as assigned.
Required Education and Experience 1. Master’s degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice. In selected instances, a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master’s degree in library science. 2. Experience arranging and describing or providing public services for manuscript and/or archival collections. 3. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment. 4. Demonstrated knowledge of archival theory and practice may be substituted for formal training. 5. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials. 6. Demonstrated knowledge of archival and library management systems. 7. Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections. 8. Demonstrated excellent oral, written, and interpersonal communications and analytical ability. 9. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion. Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments (see range assigned to this description as noted in the posting position title). Librarian ranking information can be found at:
Required Skill/Ability 1: Master’s degree from an ALA-accredited library school or equivalent accredited degree; a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master’s in library science. Qualified individuals new to the library profession are welcome to apply.
Required Skill/Ability 2: Demonstrated knowledge of the creation and use of born digital and analog architectural records. Demonstrated proficiency in archival appraisal, arrangement and description practices and standards.
Required Skill/Ability 3: Ability to work with others respectfully, decisively, and directly in an inclusive and culturally sensitive manner. Ability to negotiate with and influence decision-makers.
Required Skill/Ability 4: Ability to exercise initiative, sound judgment, creativity, and flexibility.
Required Skill/Ability 5: Demonstrated experience in use of technology with a wide range of desktop software applications.

Preferred Education, Experience and Skills: Education/experience in arrangement, description or management of architecture records, including born digital. Experience in reference, outreach, and instruction in an academic repository and in donor relations. Advanced degree related to architecture. Experience in use of technology support arrangement and description, collection development, reference, outreach and instruction activities.
Physical Requirements Ability to lift materials (up to 30lbs) and push heavy book trucks on a frequent basis.
Drug Screen No
Health Screening No
Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.
Posting Disclaimer The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement: Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email:
Note Yale University is a tobacco-free campus